In this agreement “we” or “us” or “our” refers to makeup artists and hairstylists working freelance under the branding of Barnet & Boatrace and “you” refers to the client. “Wedding date” shall also refer to the date of your “event” or “special occasion”.

The term "barnet" refers to "Hair" and the term "boatrace" refers to Face. 

YOUR QUOTE
Your quote is prepared bespoke to you depending on the number of people requiring each service, the number of artists and stylists needed, the location, as well as the day and time of year. Should you wish to make any changes to your booking after this agreement is signed you must refer to the Changes to Your Booking and Cancellation clauses below.

DEPOSITS & PAYMENTS 
Weddings
To hold your wedding date a non refundable £100 deposit is required. A receipted invoice will be provided and the deposit will be deducted off the final balance.  Bookings are not confirmed until a deposit has been received together with a completed booking form and signed agreement. 

Special Occasions
50% deposit is required.

Bank details for Deposits and Invoices
Account Name: Barnet and Boatrace
Sort Code: 23-69-72
Account Number: 30509669
Reference: Your name and event date

Trial Payments
Trials are to be paid for in cash directly to the artist or stylist booked on the day of the trial.

Following a successful trial 50% of your invoice will become due. Please make your payment within 14 days of your trial via bank transfer to Barnet and Boatrace quoting your invoice number.

One of the last things you want to be doing is handling bundles of cash on your big day so to help the morning run as stress free as possible we request the final balance to be paid directly to Barnet and Boatrace via bank transfer no later than 28 days before .

TRIAL & CONSULTATION PREP
A consultation and trial is advised to be carried out at least 2 - 3 months before the date of your wedding. This is so that you can be confident that the products used suit your skin type, last the duration and so that you feel comfortable with your stylist and/or makeup artist and trust that you wont look like something dragged out of the 80’s (unless that’s the look you’re going for of course then who are we to judge!) However, we do find that most brides prefer to go for a classic, timeless look that wont look dated in photographs in years to come.

At your trial (or a few days before your wedding if you’ve chosen not to have an in person trial) please have images ready of makeup and hair styles that inspire you (Pinterest is a great place to gather some ideas) together with any photos you have of your bridal and bridesmaids outfits as well as any jewellery and accessories. This will help us to envisage the overall look for the day so that we can do our best to make your dreams become a reality. It’s a good idea to bring with you your current foundation and any other ‘must have’ beauty products so that we can assess what sort of makeup you’re used to wearing (if any) and how heavy you like your coverage. Please also bring with you your veil or any other hair accessories.

Makeup always looks its best and lasts longest on a freshly cleansed and toned boatrace (that's face if you're not familiar with the cockney rhyming slang). For optimum results we recommend you use a gentle exfoliator at least 12- 48 hours before your trial and again before your big day. For your barnet, we’d recommend you wash it the night or day before. Please ensure you thoroughly rinse out the conditioner to avoid the end result being a greasy mess which is hard for even our most talented hairdressers to style!

IF NO IN PERSON TRIAL HAS TAKEN PLACE
If you decide not to have an in person trial please note that this is at your risk and no refunds will be available if you decide that you are not happy with the services received on the day of your event.  

ALLERGIES
A combination of premium makeup brands will be used in a strictly hygienic manner, however, unfortunately we cannot guarantee against any adverse skin reactions and cannot take responsibility in the event of an allergic reaction.

If you have any known skin allergies please advise us ASAP or if you would prefer us to use your own products, that’s no problem at all. We can also look into adjusting our quote (in your favour) to take this into account if the majority of your own products are used.

TRIAL FEES
Our usual fee for a trial is £50 - £60 (per service) so that’s £100 (or £120) for both your barnet and boatrace. If we are not carrying out the trial at our home and are coming to you we may add on a small supplement of 50p per mile to cover our time and fuel if you are outside of the complimentary 10 mile free radius. We will advise you of any additional travelling costs at the time of booking your trial. Trials must be paid for in cash directly to the makeup artist and/or stylist at the time of the trial. Your deposit does not cover this.

The trial and consultation normally takes approximately 90 minutes for both hair and makeup if being carried out simultaneously and our aim is for you to go away feeling fabulous and confident that you have made the right decision booking us to take care of your hair and beauty needs on your big day. In the rare event that you’re not entirely happy, please get in touch to discuss this ASAP. Client satisfaction is key.

PHOTOGRAPHY
At the end of your trial we will take photos of your hair and makeup so that we can refer to these images on your wedding day to recreate the look. From time to time we like to post images on both our website as well as our social media pages and other websites which we advertise on to help promote our work. If you haven’t already liked us, please feel free to do so and a positive review on either our Facebook page or on Google at any stage is always gratefully received too!

We assure you that we will not post any images of you or your wedding party before or on the day of your event that reveal your identity or face so not to ruin the surprise for any of your guests that may already be following us on our social media pages. We’d also love to share some of your professional images from your photographer after the event too so please let us know in writing if you do not agree to this otherwise acceptance of these conditions will indicate your agreement.

CHANGES TO YOUR BOOKING
Please let us know as soon as possible if you wish to make any changes to your booking as we may need to rope in some extra hands from a second, third or even fourth makeup artist or hair stylist if you are adding on more guests and have a large bridal party. We will advise you in writing of the additional cost including any additional travelling fees.

If any last minute clients are added on the day of your wedding they must be paid for at the time. Should you wish to reduce the number of clients to your booking we reserve the right to charge the full amount quoted at the time of the original booking.

TRAVEL FEES
The first 10 miles from the makeup artist and/or hair stylists home to the venue preparation venue is included in all quotes for free. An additional 50p per mile will be added to your quote for each makeup artist and/or hair stylist outside of the 10 mile radius. If your Bridal preparation venue changes from your original booking your quote will be adjusted to account for this.

POSTPONEMENTS AND CANCELLATIONS (INCLUDING COVID-19)
Should you need to cancel or rearrange your trial (and any accompanying bridesmaids/mums booked in) with less than 24 hours notice 50% of the trial fee will still be payable. It is at our discretion if this is to be reduced or waivered.  All cancellations or postponements must be received in writing. 

In the event that you wish to postpone your wedding or event for any reason we will be happy to honour the original quote as long as the rescheduled wedding takes place within 12 months of the original wedding date. The deposit is non refundable.  If your rescheduled date falls outside of the 12 months we will provide you with a new quote and a further deposit will be required.

Only if there is a National or Regional lockdown due to Covid-19 then this agreement will be deemed as “frustrated” and the below charges will not apply.

Cancellation Charges
Over 90 days of your proposed wedding date: £100 deposit retained
Within 90 - 31 days of your proposed wedding date: 80% of the balance quoted is payable.
Within 30 days or less of the proposed wedding date :100% of the balance quoted is payable.

In the rare circumstance that the cancellation is made by us and we cannot find an alternative makeup artist and/or hair stylist of the same professional standard to step in, a full refund of the deposit and any balance towards the final invoice already paid will be returned to you within 7 days. No additional compensation will be offered. 

It is strongly advised that you take out your own Wedding & Event insurance policy.